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Once your documents are added, they will appear in the Documents section of the Media Bar.
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Click on your arrow to expand and show pages.
If you have added *.tif, *.jpg or *.png files, color pages show up as blue.
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If you do not already see the Viewer pane, double-clicking on a document page will launch it.
Selecting Annotate/Present from the Workflow Ribbon will give the best layout to view documents.
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Click on a document and then select Annotate/Present in the Workflow Ribbon.
Use the toolbar to mark-up or annotate your documents. You can send any annotation to Presentation Mode without saving it.
Or Save them – this allows you to prepare your annotations (mark-ups or treatments) in advance. OnCue does not mark on the original document nor does it save a secondary document (.jpg or .bmp) but saves a “script” with instructions. You can update your annotations if you want to change them.
When you save your annotation, and it is shown underneath the original page with a new ID number. Example: An annotation for 1.2 (ID.page) is saved as 1.2.1. That is the first annotation for page 2 of document 1.
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Save Annotations (Ctrl + S) is found in the Viewer toolbar
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Once the documents have been added to OnCue and annotated to your satisfaction and saved, they can be added to Notebooks or Presentations – the processes for which are discussed in depth in those sections.
Double-clicking on an annotation, deletes it. Hitting “E” erases them all.
Check out the Getting to know your Toolbar article for all your options.
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Main Document:
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(1) Show in Windows File Explorer – Exactly as described – opens folder where your file is
(2) Print... – Exactly as described – see Printing for options
(3) Copy – Copy your entire document and paste: into Notebook, Media Script, or another document
(4) Edit Name and ID... – Change the name and ID in OnCue only, not underlying document
(5) Delete – Careful, 2 options: database only or database and drive
(6) Import – All options for import available, not tied to documents
(7) Export – 2 options: exhibit list and images
(8) Add to Notebook – Add to existing (list provided) or create new
(9) Renumber IDs – Move pages in a document or delete pages, keep your IDs consecutive using this
(10) Fill Bates Numbers... – See Bates Numbering – Filling & Importing for options
(11) Clear Bates Numbers – Careful, whatever you're clicked on will clear and there is no undo
(12) Optimize PDF... – See Optimize Your PDFs for options and what they mean
(13) Document Cleanup – not recommended to do an entire database at once
Page Level
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(1) Show in Windows File Explorer – Exactly as described – opens folder where your file is
(2) Print... – Exactly as described – see Printing for options
(3) Copy – Copy the page(s) and paste, into a Notebook, Media Script, or another document
(4) Copy Annotation Info – Copy the Annotation to a different page or document. Annotations are "directions" of where on the page to annotate and what to do.
(5) Edit Name and Bates Number... – Change the name of page and Bates in OnCue only, not underlying document
(6) Delete – Careful, 2 options: database only or database and drive
(7) Import – All options for import available, not tied to documents
(8) Export – 2 options: exhibit list and images
(9) Add to Notebook – Add to existing (list provided) or create new
(10) Fill Bates Numbers... – See Bates Numbering – Filling & Importing for options
(11) Clear Bates Numbers – Careful, whatever you're clicked on will clear and there is no undo
(12) Optimize PDF... – See Optimizing Your PDFs for options and what they mean
(13) Document Cleanup – Single or multipage Deskew/Rotate - check your options
Annotations/Treatments
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(1) Show in Windows File Explorer – Exactly as described – opens folder where your file is
(2) Print... – Exactly as described – see Printing for options
(3) Copy – Copy your annotation/treatment, into a Notebook, Media Script, or another document
(4) Rename – Change the name or add a name
(5) Delete – Careful, no undo
(6) Import – All options for import available, not tied to documents
(7) Export – 2 options: exhibit list and images
(8) Add to Notebook – Add to existing (list provided) or create new
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(1) Undo Show/Redo – As described
(2) Presentation – Choose how you present
(3) Displays – Choose your display
(5) Copy as Image – No background copied - (see Copying & Exporting Images if background is needed)
(6) Save as Image – Save as *.png
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Step-by-step Instructions
Can I highlight or mark-up documents?
Can I highlight a document and present it without saving it?
Can I prep my callouts and highlights on documents ahead of time?
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Can I highlight or mark-up documents?
Can I highlight a document and present it without saving it?
Can I prep my callouts and highlights on documents ahead of time?
Viewing Documents
Once your documents are added, they will appear in the Documents section of the Media Bar.
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Click on your arrow to expand and show pages.
If you have added .tif, .jpg or *.png files, color pages show up as blue.
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If you do not already see the Viewer pane, double-clicking on a document page will launch it.
Selecting Annotate/Present from the Workflow Ribbon will give the best layout to view documents.
Annotating or Marking Documents
Click on a document and then select Annotate/Present in the Workflow Ribbon.
Use the toolbar to mark-up or annotate your documents. You can send any annotation to Presentation Mode without saving it.
Or Save them – this allows you to prepare your annotations (mark-ups or treatments) in advance. OnCue does not mark on the original document nor does it save a secondary document (.jpg or .bmp) but saves a “script” with instructions. You can update your annotations if you want to change them.
When you save your annotation, and it is shown underneath the original page with a new ID number. Example: An annotation for 1.2 (ID.page) is saved as 1.2.1. That is the first annotation for page 2 of document 1.
![]() | Save Annotations (Ctrl + S) is found in the Viewer toolbar |
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Once the documents have been added to OnCue and annotated to your satisfaction and saved, they can be added to Notebooks or Presentations – the processes for which are discussed in depth in those sections.
Double-clicking on an annotation deletes it.
Hitting “E” erases them all.
Check out the Getting to know your Toolbar article for all your options.
Right-Click Menus
Main Document:
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1 | Show in Windows File Explorer | Exactly as described – opens folder where your file is |
2 | Print... | Exactly as described – see Printing for options |
3 | Copy | Copy your entire document and paste: into a Notebook, Media Script, or another document |
4 | Edit Name and ID... | Change the name and ID in OnCue only, not underlying document |
5 | Delete | Careful, 2 options: database only or database and drive |
6 | Import | All options for import available, not tied to documents |
7 | Export | 2 options: exhibit list and images |
8 | Add to Notebook | Add to existing (list provided) or create new |
9 | Renumber IDs | Move pages in a document or delete pages, keep your IDs consecutive using this |
10 | Fill Bates Numbers... | See Bates Numbering – Filling & Importing for options |
11 | Clear Bates Numbers | Careful, whatever you're clicked on will clear and there is no undo |
12 | Mark as Admitted | Marks document as admitted |
13 | Optimize PDF... | See Optimize Your PDFs for options and what they mean |
14 | Document Cleanup | Not recommended to do an entire database at once |
Page Level:
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1 | Show in Windows File Explorer | Exactly as described – opens folder where your file is |
2 | Print... | Exactly as described – see Printing for options |
3 | Copy | Copy the page(s) and paste: into a Notebook, Media Script, or another document |
4 | Copy Annotation Info | Copy the Annotation to a different page or document. Annotations are "directions" of where on the page to annotate and what to do. |
5 | Edit Name and Bates Number | Change the name of page and Bates in OnCue only, not underlying document |
6 | Delete | Careful, 2 options: database only or database and drive |
7 | Import | All options for import available, not tied to documents |
8 | Export | 2 options: exhibit list and images |
9 | Add to Notebook | Add to existing (list provided) or create new |
10 | Fill Bates Numbers... | See Bates Numbering – Filling & Importing for options |
11 | Clear Bates Numbers | Careful, whatever you're clicked on will clear and there is no undo |
12 | Mark as Admitted | Marks document as admitted |
13 | Document Cleanup | Single or multipage Deskew/Rotate - check your options |
Annotations/Treatments:
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1 | Show in Windows File Explorer | Exactly as described – opens folder where your file is |
2 | Print... | Exactly as described – see Printing for options |
3 | Copy | Copy the page(s) and paste: into a Notebook, Media Script, or another document |
4 | Rename | Change the name or add a name |
5 | Delete | Careful, no undo |
6 | Import | All options for import available, not tied to documents |
7 | Export | 2 options: exhibit list and images |
8 | Add to Notebook | Add to existing (list provided) or create new |
Document in Viewer:
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1 | Undo Show/Redo | As described |
2 | Presentation | Choose how you present |
3 | Displays | Choose your display |
4 | Copy as Image | No background copied - (see Copying & Exporting Images if background is needed) |
5 | Save as Image... | Save as *.png |